Contracts Administrator

Job Locations UK-London
Posted Date 2 months ago(7/20/2023 12:06 PM)
Job ID


Hybrid work: Employees work in a hybrid model balancing collaboration in our office and remote work.  


Find a job that let’s your imagination run wild!  


WildBrain CPLG is a world-leading entertainment, sport and brand licensing agency with 20 offices worldwide. Since 1972 we have been providing our partners with dedicated licensing and marketing professionals and fully integrated retail, creative & product development, legal and accounting services.  


We are looking to add to our talented team of innovators that can help us manage some of the most profitable and enduring brands in the world! We believe that our partnerships are about clarity, openness, and trust, and we are widely known for our no-nonsense, straightforward approach. Come join us! 


About the Job/Role

WildBrain is looking for a Contracts Administrator to join the Legal & Business Affairs team, to support our CPLG group! Reporting to the Senior Legal Affairs Manager, you will support Contracts Managers with the contracts management process to help ensure smooth processing of new and existing contracts in our pipeline.



  • Support the Contracts Managers with the contract management process:
    • Input all contract deal information (new business, renewals, amendments) into our contracts management systems (i.e.: WestEnd, SalesForce)
    • Responsible for updating existing information and maintaining workflow for the contractual process
    • Ensure any additional, required documentation is supplied by Licensee (including manufacturers agreements, copyright assignments, insurance certificates and bank guarantees)
    • Manage e-signature process with licensee & licensors to assist in finalizing contracts
    • Cross-reference fully executed licensee agreements against CPLG’s contract management systems
    • Inform Contracts Managers when agreements have been executed, updating the CRM system
    • Maintain relevant correspondence relating to the contractual process
    • Support Contracts Managers in digitally filing fully executed contracts
  • Assist with customs registrations, withholding tax requests, and legal administration as required
  • Support and attend meetings with your territory, as necessary
  • Assist in maintaining department storage and legal process documentation
  • Deal with general enquiries via email, letter, and telephone
  • Collaborate with team of Contracts Managers, supporting cross-functionally where necessary


Qualifications & Skills

  • Experience working in a contracts management department, licensing industry experience is preferred
  • Flexible team player with the ability to build and maintain strong relationships
  • Motivated self-starter who demonstrates strong initiative, organization, attention to detail and excellent work ethic
  • Ability to think strategically, proactively problem-solve and demonstrate good judgement
  • Thrives in a fast paced, changing environment that necessitates working on many different contracts simultaneously
  • Proficient in Microsoft Word, Excel, contract admin systems and CRM
  • Excellent communication skills, both written and oral


What We Offer 

Working at WildBrain CPLG is more than a job — it’s the opportunity to join forces with extraordinary, insightful and imaginative people who will recognize your talents and encourage your professional growth and development in a work environment that promotes creativity and individuality. We offer competitive benefits and we invest in our people and their future. Some of the perks we have are private insurance, income protection, gym subsidies, bonus time off, employee share programmes and flexible working.  


Our commitment 

Diversity and Inclusion are in our DNA. As a global leader in kids and family entertainment, we strive to reflect and honour the diversity of our audiences around the world. We believe that creating diverse and inclusive content & brands begins with fostering a culture of belonging at WildBrain CPLG. To us, a culture of belonging is one where we celebrate and welcome the diversity of all employees, stakeholders, and external partners and strive to create an environment where every individual feels valued, respected, and brings their authentic self to work.  


We demonstrate our commitment to this by striving to provide a supportive work environment and a corporate culture that welcomes and encourages equal opportunities for all employees. We recognize that people bring experience and talent that goes beyond the technical skills and requirements of a job. If you possess similar experience that is close to what we’ve listed here, we encourage you to please still consider applying. We strongly believe that diverse experience, transferable skills, and passion are key! WildBrain CPLG accommodates people with disabilities throughout the recruitment and selection process. Applicants are encouraged to make their needs known in advance if accommodation is required. 


About WildBrain – a parent company of WildBrain CPLG 

At WildBrain we make great content for kids and families. With approximately 13,000 half-hours of filmed entertainment in our library – one of the world’s most extensive – we are home to such brands as Peanuts, Teletubbies, Strawberry Shortcake, Caillou, Inspector Gadget, Johnny Test and Degrassi. Our shows are seen in more than 150 countries on over 500 telecasters and streaming platforms. WildBrain’s portfolio spans all areas of the entertainment industry: WildBrain Studios, where we develop and produce hit animated and live actions series; WildBrain Television, which is composed of prominent kids’ television channels in Canada (Family Channel, Family CHRGD, Family Jr. and Télémagino); home to Peanuts Worldwide; brand management to some of the world’s most-loved kids brands; celebrated global licensing and distribution teams with WildBrain CPLG, and a leading children’s YouTube network in WildBrain Spark, one of the largest networks of kids’ channels on YouTube, with over 168 million subscribers. 


WildBrain is headquartered in Canada with offices worldwide and trades on the Toronto Stock Exchange (TSX: WILD). Visit wildbrain.com to learn more! 


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