Executive Assistant

Job Locations CA-ON-Toronto
Posted Date 1 week ago(9/13/2021 4:54 PM)
Job ID


Find a job that lets your imagination run wild!

WildBrain is made up of a team of innovators and creators who bring industry-leading kids’ content and brands to families globally. We inspire imagination, put creativity first, and believe in the power of storytelling. We are constantly connecting the powers of our global team, making WildBrain a collaborative, openminded and passionate environment to work in.


To work at WildBrain means you get to create stories that lets imaginations run wild. Join our team today to become part of the story!


The Role


The Executive Assistant is a pro at keeping our executive team organized and efficient in a fast-paced environment. This position will support two or more executives of WildBrain. The ideal candidate should be eager to help, willing to roll up their sleeves, able to juggle multiple tasks, and have a stellar work ethic. This is an exciting opportunity for anyone interested in the entertainment field as you will be exposed to many different parts of the business


What You’ll Do:

  • Manage executives busy and extensive calendars and schedule appointments including meetings, lunches, dinners, events, trade shows, seminars, speeches, etc.
  • Monitor and respond to email correspondence and queries 
  • Screen incoming requests to determine priority level, including meetings, visitors, phone calls, and incoming mail in a professional manner
  • Arrange travel arrangements and accommodations for both international and domestic travel, ensuring time and cost effectiveness
  • Organize and coordinate logistics of conference calls 
  • Prepare and print all materials in advance of meetings, presentations, events, etc.
  • Attend and take minutes during meetings
  • Support departments in various projects and administrative tasks
  • Manage To-Do List, helping keep outstanding items from falling off the radar
  • Complete, track and reconcile monthly business expense reports
  • Perform clerical duties such as filing, typing, and copying documents, and organize files
  • Compile corporate information and business research as requested
  • Act as direct liaison with vendors/customers/partners
  • Personal tasks as requested
  • Additional duties as assigned


What You’ll Bring:  

  • University Degree or College Diploma in a related field
  • Proven passion for the entertainment business 
  • Previous experience supporting executives ideal 
  • Experience in the entertainment and television industry an asset
  • Excellent organizational, time management and project coordination skills
  • Ability to handle multiple tasks simultaneously, prioritize high volume workload and meet strict deadlines for tasks/assignments
  • Superb attention to detail and follow-through skills
  • Demonstrated good judgment, tact and discretion when dealing with confidential and sensitive information
  • Superior oral and written communication skills
  • Strong skills in Microsoft Office including, Outlook, Word, Excel and PowerPoint and you have no trouble using various technologies
  • Outstanding interpersonal skills – you work well with others in a team environment
  • Outgoing, friendly, and professional personality 
  • Flexible and adaptable; excited to support various unpredictable projects and schedules

What We Bring:


Working at WildBrain is more than a job — it’s the opportunity to join forces with extraordinary, insightful and imaginative people who will recognize your talents and encourage your professional growth and development in a work environment that promotes creativity and individuality. We offer competitive family-focused benefits, we invest in our people and their future with generous RRSP matching, plus bonus time-off, because you deserve it!


WildBrain provides an atmosphere free from barriers in order to promote inclusion, equity and diversity. We celebrate and welcome the diversity of all employees, stakeholders and external partners. WildBrain fosters an environment that respects people’s dignity, ideas and beliefs, thereby ensuring equity and diversity in employment. We demonstrate our commitment to this by providing a supportive work environment and a corporate culture that welcomes and encourages equal opportunities for all employees. WildBrain also accommodates people with disabilities throughout the recruitment and selection process. Applicants are encouraged to make their needs known in advance if accommodation is required.


We appreciate all applicants who express interest in being a part of the WildBrain team. Unfortunately, due to the volume of applications we receive, we may be unable to reply to all applicants. If we feel that you may be a good match for one of our current openings, you will be contacted.


About WildBrain:


At WildBrain we inspire imaginations to run wild, engaging kids and families everywhere with great content across all media. With approximately 13,000 half-hours of filmed entertainment in our library – one of the world’s most extensive – we are home to such brands as Peanuts, Teletubbies, Strawberry Shortcake, Caillou, Inspector Gadget, Johnny Test and Degrassi. At our 75,000-square-foot state-of-the-art animation studio in Vancouver, BC, we produce such fan-favourite series as The Snoopy Show, Snoopy in Space, Chip & Potato, Carmen Sandiego, Go, Dog. Go! and more. Our shows are enjoyed worldwide in more than 150 countries on over 500 streaming platforms and telecasters, and our AVOD business – WildBrain Spark – offers one of the largest networks of kids’ channels on YouTube, garnering billions of views per month from over 150 million subscribers. We also license consumer products and location-based entertainment in every major territory for our own properties as well as for our clients and content partners. Our television group owns and operates four family entertainment channels that are among the most viewed in Canada. WildBrain is headquartered in Canada with offices worldwide and trades on the Toronto Stock Exchange (TSX: WILD). Please visit us at wildbrain.com


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