Talent Coordinator

Job Locations CA-BC-Vancouver
Posted Date 4 weeks ago(11/5/2020 3:22 PM)
Job ID


WildBrain is looking for a Talent Coordinator to join their team. The Talent Coordinator will be responsible for Talent generalist and administrative support for the team in a very fast-paced, high-volume environment.


  • Work closely with Talent Partners and the Director, Talent Operations to process employee job changes and transfers; enter and track contract start/end dates; collect required data and enter information accurately into the HR system;
  • Work with the Talent and Payroll team to ensure employees have completed and submitted work hours and time-off requests, and have received manager approval, prior to payroll processing deadlines;
  • Track all WildBrain Studio employee changes via iCIMS New Hire, Transfers, Amendments, Secondary Assignments, and Termination requests, ensuring the correct paperwork is being processed and filed electronically accordingly;
  • Liaise with accounting to ensure the accuracy of HR data input for payroll; inform of changes required to earnings and/or deductions;
  • Assist Talent Business Partner with PAFs when required;
  • Assist employees with access to the HR system by resetting passwords, if required;
  • Collect and track employee proof-of-residency documents, working with the Finance team to ensure all are captured in UltiPro;
  • Provide administrative support in the upkeep of personnel files;
  • Participate in HR team initiatives and projects as required;
  • Additional duties as assigned


Work Experience

  • 2+ years of experience as an HR Assistant or Administrator.

Knowledge, Skills and Abilities

 Knowledge Skills & Abilities 

  • Solid experience with HRI system data entry;
  • Working knowledge and advanced proficiency with Excel, Word, Outlook and database applications;
  • Strong organizational skills with a high attention to detail and accuracy
  • Ability to work with minimal supervision while setting priorities and adapting to multiple demands;
  • Discretion in handling confidential matters and employee information;
  • Excellent communication and interpersonal skills;
  • Ability to work well with all levels of management and staff;
  • Experience with UltiPro as an HR information system;
  • Experience with time management systems;
  • Understanding of payroll processes;
  • Knowledge of animation or entertainment industry is an asset;



  • Degree/Diploma in an accredited post-secondary institution or equivalent.


Who are we?


At WildBrain we make great content for kids and families. With approximately 13,000 half-hours of filmed entertainment in our library – one of the world’s most extensive – we are home to such brands as Peanuts, Teletubbies, Strawberry Shortcake, Caillou, Inspector Gadget, Johnny Test and Degrassi. Our shows are seen in more than 150 countries on over 500 telecasters and streaming platforms. Our AVOD business – WildBrain Spark – offers one of the largest networks of kids’ channels on YouTube, with over 168 million subscribers. We also license consumer products and location-based entertainment in every major territory for our own properties as well for our clients and content partners. Our television group owns and operates four family entertainment channels that are among the most viewed in Canada. WildBrain is headquartered in Canada with offices worldwide and trades on the Toronto Stock Exchange (TSX: WILD). Visit us at www.wildbrain.com.


THANK YOU to all those who express interest in being a part of the WildBrain Studios team. WildBrain will accommodate people with disabilities throughout the recruitment and selection process. Applicants are encouraged to make their needs known in advance if accommodation is required.


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