Facilities/PA Runner

Job Locations CA-BC-Vancouver
Posted Date 5 days ago(7/29/2020 5:25 PM)
Job ID
2020-3301

Overview

WildBrain is looking for a Facilities PA to join our Vancouver Studio! Are you the kind of person who likes to work on constant variety of new projects, able to think on your feet and problem solve on the fly? Are you a quick learner who thrives in a fast-paced and self-directed environment? If you’re the type of person who loves to help people, stay busy, work independently, and switch tasks at the drop of a hat? We want you! 

In this role, you will be the supporting the operation of the entire studio. Working closely with many departments including IT, Production, Post-Production, Marketing and Corporate. We’re looking for an outgoing, enthusiastic team-player who is ready and willing to take on any challenge that a busy animation studio can throw at them! If you’re looking for a great entry-level opportunity at a world-class Animation Studio, look no further.

*Please note that as this is an entry-level position, there is an expectation of a one-year commitment before being considered for other positions. This role requires an unrestricted valid driver's license, a clean driving record, and a reliable vehicle (mileage is reimbursed).

Responsibilities

MAINTAINING THE FACILITY

  • Assist the Sr, Manager of Facility Operations and team with the daily requests that come through the ticketing system—this could be anything from general cleaning, adjusting the ventilation system, helping someone rearrange their office, providing ergonomic solutions, hanging artwork, and moving crew workstations
  • Communicate clearly with the rest of the Facilities team when starting and finishing a task, and at any point along the way where assistance is needed
  • Always be observant and aware of any maintenance tasks that may not have been reported yet (fix leaks, tidy areas, repair furniture, reorganize, etc)

 

PERFORMING GENERAL OFFICE TASKS

  • Reception/Phone coverage during your teammates’ lunch breaks, vacations, sick days
  • Keep kitchens and common areas tidy—this includes daily kitchen checks to unload/load dishwashers and clean up the counters
  • Be available to help with any photocopying, scanning, filing, documents, data entry, and other general admin duties as they arise
  • Plan/schedule and assist with studio events/parties and meetings
  • Prepare, ship, and receive packages – mainly to assist with work-from-home support
  • Assist with Health & Safety planning and implementation
  • Help to monitor building security
  • Assist with the onboarding and offboarding process
  • Willing to occasionally work paid overtime after-hours or on weekends

 

RUNNING ERRANDS

  • Order, pick up, and deliver lunches either back to the studio, or to off-site locations
  • Deliver correspondence between locations in the city
  • Run tapes to and from post-production houses
  • Pick up supplies from Costco, Ikea, Home Depot, and various other vendors
  • Keep a clean vehicle to drive executives and clients to restaurants, airport, and hotels

 

COMMUNICATING REGULARLY

  • Respond to tickets with a good customer service attitude
  • Work closely with the team to create balanced solutions to issues
  • Correspond regularly via e-mail, IM and text message
  • Receive tasks/instructions from multiple other departments and relay relevant information to the team
  • Anticipate, communicate, and troubleshoot any creative or technical issues with assistance from your team and other departments
  • Readily modify, respond to, and integrate change
  • Carry out duties in a professional and positive manner
  • Be a positive and creative force on the team

Qualifications

  • Reliable vehicle, unrestricted valid driver’s license is required
  • Reliable cellphone (cell stipend provided)
  • Ability to lift and carry up to 50 pounds
  • Solid knowledge of Microsoft Office Suite and the Windows 10 operating system
  • Familiarity with working in a professional office environment
  • Enthusiasm and organization
  • Proactivity and an eagerness to take on any task
  • Expert attention to detail and coordination skills
  • Ability to take direction, collaborate, and be a team player
  • Strong communication skills, both written and oral
  • Ability to build rapport and relate well to all kinds of people
  • Ability to multitask, prioritize and manage time efficiently
  • Ability to work alone and collaboratively, often with multiple tasks and under deadline pressure
  • Openness to feedback and new initiatives
  • Previous experience in a production assistant, office or facilities-related role is a plus

 

Why WildBrain?

 

At WildBrain Studios our teams dig into a diverse range of projects – from preschool and comedy to action-adventure, and work with international partners such as Apple, Netflix, LEGO, DreamWorks, BBC, Cartoon Network, Nickelodeon and more. We produce high quality Flash, Harmony, and Maya animated series. Aside from awesome projects and partners, WildBrain puts our people first, here are just a few of the ways:

  • Great benefits that make employees feel truly valued including a customizable extended health and dental plan
  • Generous RRSP matching
  • Bonus time off

 

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